Simplified Steps to Backup Gmail Account to Another Account (2023)

Yvette Bonnet

May 25, 2023 • Via :Data Backup• Proven solutions

Gmail is tied to Google Chrome - the #1 browser/website - and Android. That said, chances are you use Gmail to communicate with employers, business partners, students, or teachers. If something goes wrong, backing up your Gmail account to another account can save your life.

(Video) How to take backup of your Gmail Account? Step by Step Guide

This article will teach you different ways toback up gmail to another account. Plus, you'll learn some of the Gmail backup best practices.

In this article

01Backup Gmail emails to another account using Gmail POP/IMAP settings

02Connecting old Gmail account to new Gmail account

03Backup Gmail emails to another account using desktop email client (Outlook)

04Gmail backup best practices

(Video) HOW TO Backup your ENTIRE Gmail Account - EASY

05Why it is necessary to backup Gmail to another account

Method 1: Backup Gmail emails to another account using Gmail POP/IMAP settings

You can use Gmail settings to help you forward emails from one account to another. For example, you can enable IMAP on one Gmail account and import Gmail emails to another. Here are the detailed steps to backup Gmail emails to another account using POP/IMAP settings:

  • Step 1. Access tosettingsfrom your main Gmail account and selectTransfer it POP/IMAP.
    Simplified Steps to Backup Gmail Account to Another Account (2)
  • 2nd step. In the sectionPOP Download, click onEnable POP for all emailsand also make sure that "keep copy of Gmail in inbox" is selected at the second point:when messages are accessible with POP.
    Simplified Steps to Backup Gmail Account to Another Account (3)
  • Step 3. When finished, clickSave changesnow log in to the Gmail account configured to back up the primary email account. Again you have to go inSettingsand selectAccounts and Import.
    Simplified Steps to Backup Gmail Account to Another Account (4)
  • Step 4. Go toCheck mail using POP3and click the buttonAdd a POP3 email account.
    Simplified Steps to Backup Gmail Account to Another Account (5)
  • Step 5. You will see a box where you can enter your email address. Fill in your primary Gmail address here and clickNext step.
    Simplified Steps to Backup Gmail Account to Another Account (6)
  • Step 6. Enter your primary Gmail username and password. Gmail automatically detects the other settings so you can leave them alone. Yes, you can tag or archive incoming messages, but since this account will only be used for backup, these options are unnecessary.
    Simplified Steps to Backup Gmail Account to Another Account (7)
  • Step 7. Click onTo endafter adding an account. Note that you should not check the box that says "Yes, I want to be able to send mail as...". Again, this is because this account will only be used to back up the primary Gmail account.
    Simplified Steps to Backup Gmail Account to Another Account (8)

It's done ! By following the steps above, all emails sent to your original email address will automatically be forwarded to this new email account.

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Method 2: Connect old Gmail account to new Gmail account

Linking an old Gmail account to a new account is another method to move emails from one Gmail account to another. The specific steps are as follows:

  • Step 1. Log in to your Gmail account, then clickSee all parameters>Accounts and import>Add an email account.
  • 2nd step. Enter the e-mail address from which you want to forward your e-mails and press the buttonFollowing.
  • Step 3. Press the option "Import emails from my other account (POP3)" and clickFollowing. Selectgmail.comas POP server and set the port to995.
    Simplified Steps to Backup Gmail Account to Another Account (9)
  • Step 4. Select "Leave a copy...", then check the box next toAlways use a secure connection (SSL). Then click onAdd an account, followed byOui.
    Simplified Steps to Backup Gmail Account to Another Account (10)

You will now see some instructions that you need to set up yourself, and when done, all emails from the original Gmail account will be routed to this account.

(Video) How to export AND import a backup of your Gmail emails #takeout

Method 3: Using a desktop email client (Outlook)

Suppose you don't like the two methods provided by Google. You can use third-party apps instead. It's a great choice if you use a desktop email client like Microsoft Outlook because it streamlines your workflow.

Microsoft Outlook is an email client software application that can backup Gmail emails to another account. It is commonly used to manage emails, calendar appointments, tasks and contacts. With Outlook, you can easily add your Gmail account and createa backup of your Gmail emailsby dragging them to a new folder in your Outlook account.

To backup Gmail to another account using Microsoft Outlook, you can follow these steps:

Before connecting your Gmail account to Outlook, you must first prepare your Gmail account by enabling2-step verification, then creating an app password that Outlook will use with your Gmail address to establish the connection.

When you've completed this step, Outlook will display your existing Gmail messages. Outlook lets you receive, read, and send new messages from your Gmail account. You can also use your Gmail account as usual by visiting the Gmail website.

  • Step 1. Launch the appOutlook(like Outlook 2013 or 2016). Then, in the left corner, click on the buttonFile.
    Simplified Steps to Backup Gmail Account to Another Account (11)
  • 2nd step. SelectAdd an account.
    Simplified Steps to Backup Gmail Account to Another Account (12)
  • Step 3. Enter your name, Gmail address, and Gmail password (or app password) on the pageAutomatic Account Setup, then clickFollowing.
    Simplified Steps to Backup Gmail Account to Another Account (13)

Noticed :If the setup process does not complete and you are prompted for your username and password for the imap.gmail.com server, selectCanceland re-enter your app password in case the first one is incorrect.

  • Step 4. Finally, click onTo end. Outlook integrates with your Gmail account. The email from your Gmail account will appear in Outlook.
    Simplified Steps to Backup Gmail Account to Another Account (14)

Best Practices for Gmail Backup

It's wise to learn backup best practices to ensure that your Gmail data is always recoverable or that you are well protected against data loss. Here are some tips to remember.

(Video) How to Add Another Email Account to Gmail (Two Easy Ways)

  • Back up your Gmail regularly to secure important data in case of accidental deletion, hacking, or other unforeseen events. It ensures that you can restore your important emails, contacts and other data in case of data loss or data corruption.
  • When you select a tool or service fromgmail backup, choose a secure backup account. Use a strong, unique password, enable two-factor authentication, and make sure your backup account isn't linked to your primary email account.
  • Regularly test your backups to make sure they are working properly. You can do this by restoring your save data to a separate account and checking if all data has been restored correctly.
  • Be sure to regularly manage your backup account, delete unnecessary backups, and free up storage space. It will help you save on storage costs and ensure enough space to save new data.
  • Check your backup settings regularly to make sure your data is backed up properly. Make sure you have selected the correct folders, labels and data types for the backup.

Why is it necessary to backup Gmail to another account

Different scenarios can lead to data loss in Gmail. You may accidentally delete an important email or even an entire mailbox. Or you could be a victim of hacking or cyberattacks.

Additionally, you cannot ignore the possibility of account suspension. Knowingly or not, you may be violating Google's Terms of Service. This triggers an account suspension. And when that happens, you will lose access to your emails.

From this we can see the benefits of backing up your Gmail to another account. First, it ensures that your data is recoverable in the event of data loss. Also, it gives you easy access to emails. By backing up your Gmail to another account, you can access your emails from anywhere, even if you don't have access to your Gmail account.

Additional benefits include easier migration and increased Gmail storage. Gmail provides limited storage space, and once you reach your limit, you may not be able to receive new emails. By backing up your emails to another account, you can free up space in your Gmail account and continue to receive new emails.

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Conclusion

Backing up your Gmail account to another account is a simple process that can help keep your important emails and data safe. You can use several methods to back up your Gmail account to another account, including using Google's built-in tools, email clients, or manual methods such as email forwarding.

The method you choose will depend on your specific needs. If you want to backup your entire Gmail account, including emails, contacts, and settings, using Outlook is a good option. If you only want to back up specific emails or folders, you can use "Forwarding and POP/IMAP" settings to automatically send them to another email account.

Whichever method you choose, it's always a good idea to back up your Gmail account regularly to make sure you don't lose important data during unforeseen events.

FAQs

How do I backup my Gmail account to another Gmail account? ›

The detailed steps are as follows:
  1. Log in to your Gmail account and then click on the "Gear" icon.
  2. Open the "See All Settings" tab and select "Accounts and Import." Next, click on "Add a Mail Account."
  3. Enter the email address that you want to transfer your emails from and click on the "Next" button.
Feb 22, 2023

How do I transfer everything from one Google account to another? ›

Transferring Data from one Google Account to another
  1. Choose file type 'Zip', select the download destination, and click Create export. ...
  2. Import Contacts to New Google Account.
  3. Importing Emails to the New Gmail Account.
  4. Importing Calendar Events & Reminders.
  5. Importing Google Drive Files.
  6. Importing Photos to Google Photos.
Feb 28, 2020

How do I download all my emails from Gmail? ›

Download your Gmail data
  1. Log into your account. Navigate to takeout.google.com to access your data page. ...
  2. Choose the mail option. Scroll down the page until you see the "Mail" option. ...
  3. Choose the destination, frequency and file type. ...
  4. Click "Create export" and review your files.
Mar 16, 2023

Can you move folders from one Gmail account to another? ›

Enter the credentials of your Gmail account like Email ID and password (App password). Press on the login tab to start moving folders from one Gmail account to another Gmail account. Press the Backup tab to start the conversion. Now, you can open your new Gmail account to view the email messages.

How do I sync my Google account with another Google account? ›

On your computer, sign in to Google. On the top right, select your profile image or initial. On the menu, choose Add account. Follow the instructions to sign in to the account you want to use.

How do I move a folder from one email account to another? ›

In the folder list, click and hold the folder name, then drag the folder to a new location. You can drag-and-drop folders within one mailbox or Outlook Data Files (. PST) or between mailboxes and Outlook Data Files (. PST).

How do I backup my Google Drive to another account? ›

Click on the Backup tab on the left, then, click the Backup Public Cloud to Public Cloud button to create Google Drive transfer task. Step 4. Name your Task Name, choose one Google Drive account as the backup source. Similarly, select another Google Drive account as the destination.

Can I transfer all my photos from one Google account to another? ›

The simplest way to move photos from one Google account to another is to download the files to a computer and then upload them again. However, it is often much quicker to partner the two accounts and share everything, which will let you save all of your pictures to your second Google Photos account together.

How long does it take to transfer one Google account to another? ›

It will usually be completed within a few hours, but can take up to one week to finish. This will depend on the amount of data you are transferring.

Videos

1. How to Migrate to a New Google Account
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2. How to Backup Gmail Account Before Deleting – Simultaneous Process
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3. Got Your Back: Backup and Restore Gmail Email and Labels to another Gmail
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4. How to Export & Import Email backup from Gmail Emails | Backup Emails from Gmail [ 100% Working ✅ ]
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5. How to backup and restore your email, contacts, and calendar with Microsoft Outlook
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6. How to backup Gmail emails
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